In an electronic world, you must be able to control access to the electronic files. This means you need to configure your system in a way that allows only those you give agreement to see the details they need to do their job.
You need to prohibit access for the purpose of four different types of people: the users, important computer data, your documents plus your servers. You can create these people within a role-based way so that the correct policies and settings are used on their actions.
Documents you want to protect should be encrypted at application level so that they can’t be viewed simply by anyone who isn’t a user. https://vdr-soft.net/virtual-deal-room-software-best-practices This will stop unauthorized social gatherings from reading them and in addition stop these people from burning the files to USB devices.
Your documents could be protected simply by setting restrictions on the number of days each consumer has agreement to read, modify or print. You can also minimize the number of copies that a person has of any document.
Limit the use of provider passwords and usernames in your system. This will prevent unauthorized individuals from gaining access to individual company email accounts and sensitive aspects of your system with the credentials.
You can even restrict use of your documents by making use of digital signatures and secure communication systems. These types of technologies enable you to encrypt documents and mail them simply to specific receivers, using community key cryptography. They also allow you to set expiration dates on the file.
